Administrative Business Partners

Job Description

As an Administrative Business Partner, you will work closely with the senior leaders of the Pensions team to manage complex administrative and business support needs. You are a self-starter with excellent proactive and problem-solving skills who can hit the ground running and possesses strong communication skills.

Tasks

Your main responsibilities include:

• Managing the daily schedules of five or more senior team members, requiring you to demonstrate flexibility and problem-solving skills to adjust priorities in response to last-minute changes.
• Arranging and booking conference rooms, catering, audio/video equipment, and other essential services for meetings and conferences.
• Coordinating travel arrangements and submitting expense reports in a timely manner using Concur.
• Anticipating the necessary background materials to ensure that team members have everything they need for their meetings, including detailed travel plans, agendas, directions, presentation materials, verified meeting locations, contact information, etc.
• Organizing key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies, and social events).
• Assisting with tracking client meetings, follow-up items, and other metrics in our CRM system.
• Managing tasks proactively and efficiently to ensure seamless coverage for all supported employees.
• Building and maintaining good working relationships with executives and administrative staff throughout the organization.
• Representing the team by greeting visitors and guests and answering multiple phone lines.
• Handling ad hoc administrative requests in a prompt and thorough manner.
• Providing mutual backup for other assistants.

Requirements

The following requirements apply to this position:

• 5+ years of administrative experience, preferably within a large global organization in the financial services industry.
• Ability to work independently and take on additional responsibilities when necessary.
• A positive and "can-do" attitude.
• A desire and ability to provide excellent service to both internal and external customers.
• A sense of urgency, while maintaining respect for others.
• Proven ability to manage competing priorities and meet tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).
• Familiarity with Webex and Zoom.
• A keen eye for detail.
• Discretion in handling confidential information in all aspects of the work.
• A bachelor's degree is strongly preferred.

We offer

For this position in San Francisco, CA, the salary range is $116,000.00–$165,000.00, which is equivalent to $36.54–$