Administrative Assistant (Executive Management and General Secretariat)

Job description

Administrative Assistant (Executive Management and General Secretariat) 80-100%

Tasks

The tasks that await you:

• Day-to-day administrative management: Handling correspondence, sorting and processing incoming mail, welcoming visitors and managing phone calls, updating documents, tracking invitations, letters, and files, maintaining electronic archives, and acting as the SBB Business Travel contact person.
• Invoice management: Check, enter, and process invoices related to meetings, travel, and projects
• Organizing meetings: Scheduling CEO, president, and general secretariat meetings in Outlook, organizing logistics (booking rooms, ordering refreshments/meals/providing necessary equipment), drawing up the annual calendar and macro-planning
• Support for internal events: Assisting with the organization of seminars, conferences, trips, general meetings, and end-of-year events
• Contribution to CSR projects: Analyzing and processing donation requests, drafting the sustainability report, participating in the organization of thematic sessions

Requirements

Votre profil :

• Have commercial training or equivalent and at least three years' experience as an executive assistant.
• Organize, prioritize, and anticipate multiple activities simultaneously and efficiently
• Develop a spirit of teamwork and solidarity, embody a sense of dedicated service, and guarantee exemplary confidentiality.
• Advanced proficiency in Office tools, including Outlook, PowerPoint (for creating presentations), Word, and Excel
• Maintain relationships with excellent interpersonal skills
• Work independently and anticipate management needs
• Communicate perfectly in French, both orally and in writing, and use German at a B2 level.
• Write accurately and fluently

We offer

What we offer you:

• Un environnement de travail sain dans une entreprise mutualiste certifiée " Great Place to Work "
• Des avantages sociaux multiples, dont la flexibilité dans l'organization du travail
• Un travail au sein d'une équipe dynamique et passionnée
• Des valeurs humaines centrées sur le bien-être des collaborateurs