Management Support Assistant

Job description

Management Support Assistant (80–100%)

Tasks

• Active participation in management support for the Entris Group
• Supporting management and other organizational units
• Organization and coordination of meetings, general assemblies, agendas, and documents
• Minutes of GSV meetings in the absence of the Head of Management Support
• Maintenance of digital contract management
• Administration in the contract change process: Based on input from the specialist departments, draft and review contract amendments, prepare and send documents on time, and process the responses.
• Collaboration in ensuring a functional and optimized building infrastructure, including security (e.g., access management, physical security, evacuation) and management of facility providers
• Collaboration as management support in the crisis management team and responsible for maintaining resources (including crisis folder)
• Collaboration in the implementation of the sustainability strategy, in particular collecting relevant data for the annual greenhouse gas balance sheet
• Managing legal bases, commercial register entries, and signing authorizations
• Assistance with office supplies management and mail distribution
• Participating in projects and organizing events

Requirements

• Commercial training with appropriate further education (executive assistant with federal certificate or similar)
• Interest in familiarizing yourself with a wide range of topics
• Stylish, confident German with good written and spoken French skills
• High degree of independence, reliability, and strong service mentality
• Proficient in using common MS Office programs
• Excellent organizational skills
• Trustworthy and discreet personality with an independent and precise approach to work

We offer

• The opportunity to work independently on a wide range of topics and tasks from start to finish and take responsibility for them
• A flat hierarchy and short decision-making processes
• Exciting work environment with unique business activities as a central bank for small and medium-sized financial institutions
• Modern employment conditions with progressive social benefits and attractive fringe benefits
• Bright and modern office space with a rooftop terrace in Gümigen, centrally located in Zurich, and the option to work from home up to 50% of the time.
• Great Place to Work® Certified™