Business Support Coordinator

Job description

Tasks

• Answering incoming calls and forwarding messages
• Organizing cabs, sending confirmations and recording data
• Keeping a register of visitors and issuing visitor passes
• Ensuring a high level of service for internal clients (all Julius Baer employees)
• Opening and closing the main doors of the building
• Organization of meetings by setting dates and booking rooms
• Organization of meeting refreshments and in-house lunch bookings for meeting rooms
• Maintaining a tidy and inviting appearance in the reception area and meeting rooms
• Management of the courier process
• Representation of the Facilities Officer during absence

Business Management

• Event services: Organization of customer and corporate events
• Support for subcommittees of the company
• Internal communication: development of content for the weekly branch office news
• Management and maintenance of an annual calendar of events
• Organization of travel, transport and accommodation for internal stakeholders
• Organization of training events for the branch office

Requirements

Personal and social skills

• Strong sense of integrity and compliance with company policies
• Strong communication skills (written and verbal)
• High standard of clothing and personal presentation
• Attention to detail

Professional and technical skills

• Ability to keep minutes and understanding of corporate governance
• Event management capabilities
• Competence in audio and copy typing
• Excellent knowledge of Excel, Word and PowerPoint
• Proactive approach to work
• Team player

We offer