Deferred Compensation Specialist (Full-Time)

Your challenge

The role of Deferred Compensation Specialist involves implementing and managing a new global Employee Share Purchase Plan (ESPP) as well as overseeing deferred compensation activities.

Tasks

The tasks include:

• Taking on a leading operational role in the implementation and rollout of the new global ESPP across multiple jurisdictions.
• Collaborating with internal stakeholders (HR, Legal, Tax, Communications) and external providers (plan administrator, consultants) to execute the implementation roadmap.
• Ensuring that all aspects of the plan comply with local labor laws, tax regulations, and internal governance standards in the participating countries.
• The implementation of end-to-end testing of critical components, payroll integration, contribution calculations, foreign exchange handling, and stock delivery processes.
• The development of operating procedures, training materials, and FAQs for employees and HR representatives worldwide.

Global ESPP Administration

The administration of the global ESPP includes:

• Monitoring and reconciling monthly employee contributions collected through payroll deductions in various currencies and countries.
• Coordinating with the plan administrator and internal stakeholders to carry out periodic stock purchases and transfers.
• The management of subscriber records, including sign-ups, changes to subscription amounts, cancellations, etc.
• Serving as the primary point of contact for employees and stakeholders and coordinating the solution with the plan administrator as needed.
• Monitoring participation trends, preparing regular analyses, and recommending improvements to promote participation and inclusivity.

Deferred Compensation Administration

The administration of deferred compensation activities includes:

• Supporting the execution of Julius Baer Group’s deferred compensation lifecycle activities (e.g., grants, vesting, terminations/losses, purchase processing, payroll processing, tax processing) in a timely, accurate, and high-quality manner.
• Support for the annual regulatory report at both the group level and the level of individual entities (e.g., compensation report, annual stock plan tax report), as well as support for internal and external audit inquiries regarding the ESPP and other deferred awards.

Requirements

The requirements for the position include:

• Excellent planning, organizational, and execution skills, with a keen eye for detail.
• Strong analytical skills and a logical, agile mindset, with the ability to manage uncertainty and complex issues, identify problems, and set and meet project deadlines.
• A results-oriented individual with a strong sense of personal responsibility who can work both independently and proactively in a team setting.
• A team player who is eager to learn, grow, and develop over time as part of the rewards and compensation package.
• Strong verbal and written communication skills, with the ability to