Executive Assistant

Tasks

As an Executive Assistant in the JP Morgan Payments team, we offer you a unique opportunity to work in one of the most innovative banks in the world. Your responsibilities will include:

• Daily support for the Swiss payments team, including senior bankers.
• Managing complex calendars, scheduling appointments, coordinating meetings, calls, and events.
• Primary contact person for customers and customer assistants, coordination of appointments and interactions.
• Handling customer interactions and departmental planning, ensuring smooth communication and coordination.
• Collaboration with other stakeholders, delegation of tasks as needed.
• Planning complex global travel and entertainment bookings, monitoring and ensuring compliance with company policies.
• Use of internal systems for data entry, reporting, and information management.
• Maintenance of distribution lists, technology use, and administrative tasks.
• Support for projects and training initiatives to improve team operations.
• Representation of assistants in other business areas as needed.

Requirements

For this position, we are looking for a candidate with:

• Proficiency in English and German, as well as strong communication skills.
• Proven experience as an executive assistant, with experience in managing complex calendars and supporting executives.
• Previous experience interacting with customers, demonstrating professionalism and effective communication.
• Expertise in planning complex trips and optimizing schedules and costs.
• High attention to detail and ability to deliver high-quality results under pressure.
• Strong team player with a positive, solution-oriented attitude.
• Interest in technology and familiarity with expense and travel systems.
• Adaptability to changing priorities and understanding of the payment environment.
• Ability to act as a role model, maintain professionalism, and ensure compliance with internal guidelines.
• Proactively identifying and escalating concerns or issues to ensure operational integrity.

We offer

We offer a unique opportunity to work in a dynamic and fast-paced environment. As an Executive Assistant, you will have the opportunity to support senior executives and make an important contribution to the success of our team.