Executive Assistant to the Regional Head of the Middle East and North Africa

Job description

Executive Assistant to the Regional Head of Middle East and North Africa, a temporary role (8 months) to support the Regional Head of MENA with additional coverage for corporate teams in the NIP Dubai office and NAM Dubai.

Tasks

The tasks include:

• Telephone coverage for the Head of Middle East and North Africa, including extensive interaction with clients, colleagues, and senior members of the Nomura Group
• Comprehensive calendar management and meeting coordination
• Comprehensive travel arrangements – coordination of flights, tickets, visas, accommodation, and ground transportation
• Expense accounting within Nomura guidelines
• Administration of the expense reimbursement and account reconciliation process
• Timely preparation of presentation materials for senior members of the MENA team for meetings/presentations, which may require collaboration with computer graphics and reprographics services
• Project management – correspondence with client parties, creation and maintenance of working group lists, project files, and archiving
• General administrative tasks for visiting Nomura employees

In addition, support will be provided to the NIP Dubai Corporate teams and NAM Dubai as required (including coverage for the GM Dubai team during holidays).

Requirements

The key objectives that are critical to success:

• Strong oral and written communication skills
• Ability to multitask effectively and work independently in a busy environment where constant prioritization is required
• Excellent stakeholder management skills, able to adapt to different leadership styles
• Ability to work under pressure in a fast-paced and dynamic environment
• Flexible team player with well-developed interpersonal skills and the ability to learn quickly
• Organized and detail-oriented
• Awareness and sensitivity to confidentiality issues
• Knowledge of Microsoft Office products
• Experience working in an investment bank or similar environment is required.
• Act with integrity and as a team player
• Self-starter, takes initiative, and adapts well to a pressurized environment
• Driven to maintain high standards of conduct