Job offer
Executive Assistant
UBS is looking for an Executive Assistant to perform administrative tasks such as calendar management, email management, travel bookings and to assist in organizing events and communicating with clients. The ideal candidate will have administrative experience, excellent communication skills and be highly organized and flexible.
Job description
Your role
Are you a detail-oriented multitasker? Do you know how to make things run smoothly? Do you like to communicate and collaborate with others? Do you enjoy organizing events and interacting with internal and external participants to make them successful? Do you have an interest in client-facing businesses and financial markets/banks in general?
We are looking for an Executive Assistant who:
- Manage busy calendars, including scheduling across multiple time zones, organizing rooms, video conferencing and audio devices
- Checks and manages emails, flags important issues such as approvals or urgent conference calls
- Travel arrangements and itineraries coordinated
- supports our team in the innovation, organization and implementation of customer events
- interacted with customers in relation to such events
- Expense reports processed promptly
Your expertise
- Proven experience in providing support at the highest level
- excellent calendar management skills
- strong knowledge of MS Office, including
- Experience in handling a wide range of tasks
- Experience (or a strong interest) in organizing/running events
- Extremely well organized, flexible and enjoys administrative challenges
- Ability to interact with employees (at all levels) with professionalism and confidentiality
- Excellent written and verbal communication skills
- strong decision-making ability and a
- successful administrative experience
- keen attention to detail and a "can-do" attitude
We offer
At UBS, we recognize that it is our people, with their diverse skills, experiences and backgrounds, that drive our continued success. We are dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities for growth and flexible working options where possible.
Our inclusive culture brings out the best in our employees, no matter where they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently.
We recognize that great work is never done alone. That's why collaboration is at the heart of everything we do.
Job details
