Facilities and Technology Assistant, Full-Time (m/f/w)

Tasks

• Facilities, Health & Safety, and Business Continuity
• Assist the Facilities Manager in maintaining a safe, secure, and pleasant office environment
• Assistance with regular office inspections and the identification and assessment of health and safety issues
• Management of H&S and safety policies, processes, and procedures
• Support in complying with health and safety laws and internal policies
• Support in updating content in the IT and security incident management system
• Support for the management and maintenance of documentation related to business continuity and emergency response
• Support for monitoring internal, Curavus, and workplace facilities
• Support for the implementation of government and relevant services and security measures
• Support for the maintenance of office equipment, furniture, and workplace facilities
• Assistance with relocations, renovations, or changes to the workspace when moving
• Primary point of contact for (Office) teams and the Facilities Committee, as well as support in coordinating installations
• Support for building management systems, access control, and ICT-related issues
• Support for monitoring and managing computer systems and the office network
• Assistance with issuing and modifying new and current access and office permits, as well as security access
• Physical Access Security and Office Space Allocation
• Support for local, provincial, and national access protocols, as well as for record-keeping
• Digital Security and Content Management
• Support the Network Security POC in establishing, maintaining, and supporting the operations of the Facilities Manager
• Support for the management of access cards and infrastructure
• Main monitoring of security systems and connections to office equipment
• Support in communicating network policies to office users
• Assistance with managing building access logs and office security checks
• Updating area/proximity computers and deploying them according to specifications

Requirements

• Personal and Social
• Demonstrates a positive and professional attitude in keeping colleagues informed about facilities and workplace amenities
• Self-motivated and able to work independently and as part of a multicultural team
• Demonstrates initiative and a customer-focused approach to service delivery
• Professional and technical
• High school diploma, college-level education, or prior work experience
• At least one experience in facility management, workplace services, health and safety, and information technology
• Proficiency in Microsoft Office applications
• Broad understanding of computer hardware and software (use and understanding)
• Willingness to learn Microsoft 365 technologies
• Basic skills in general office administration and the maintenance of security systems
• Ability to plan and carry out tasks, and to plan proactively to meet deadlines
• Strong problem-solving and analytical skills
• A valid driver's license as a means of transportation for the round trip
• Relevant qualifications in z