Job offer
Front KYC Advisory Specialist
Julius Baer is seeking a Front KYC Advisory Specialist in Singapore to support private banking relationship managers in preparing and maintaining KYC documentation and ensuring compliance with regulatory requirements. The position requires a degree in banking or finance and at least 3 to 5 years of professional experience in KYC, AML, or compliance.
Job description
We are looking for a conscientious and detail-oriented KYC specialist to support the private banking relationship managers. This role is responsible for creating and maintaining complete and accurate Know-Your-Customer (KYC) documentation for private clients and ensuring that all relevant regulatory and internal documentation requirements are met. This role is responsible for creating and maintaining new and updated client data in the Core Banking System (CIS).
Tasks
- Coordination of KYC onboarding processes, periodic reviews, and trigger events
- Prepare KYC files for new customers to ensure that customer data is complete in terms of documentation, updated powers of attorney, data update forms, and bank authorizations
- Preparation and maintenance of Know-Your-Customer (KYC) documentation for private banking clients
- Support the Senior Business Development Team in creating account structures to support local/regional clients
- Onboarding customers in accordance with local regulations
- Contributing to the Business Quality Agenda and completing tasks/tickets in the associated system
- Collaboration with the KYC team’s local processes (DDQ & documentation)
- Conducting phone calls, video calls, and meetings with customers to address their questions
- Closer coordination with Compliance, U4 (Legal), Operations, and the on-site team, as needed
- Support with KYC documentation for family management processes
- Managing KYC documentation in collaboration with clients and PMs
- Role as a KYC Front-Office Specialist
Your challenge
KYC Review and Quality Management
- Collaboration with the RM in preparing comprehensive KYC files and narratives for customer onboarding, periodic reviews, and trigger events
- Drafting SOW and SOF summaries while ensuring clear qualifications, plausibility assessments, and traceability
- Verifying indirect clients (individuals, businesses, trusts, foundations) and ensuring that documentation is complete in accordance with local regulations
- Ensuring that all KYC files meet internal quality or compliance standards before they are submitted to CHEERS and for approval
- Support for RMs by providing guidelines on CDD requirements and acceptable documentation
- Collaboration with RMs to respond to inquiries from compliance and U4 (Legal) teams
- Escalating potential AML concerns or gaps in documentation to the compliance department or the relevant control function
- Contribution to process improvements and knowledge sharing with the onboarding and KYC team
Regulatory Responsibilities and/or Risk Management
- Demonstrating appropriate values and behaviors, including, but not limited to, standards of honesty and integrity, diligence and conscientiousness, fair treatment (fair treatment of customers), management of conflicts of interest, competence and continuous development, appropriate risk management, and compliance with applicable laws and regulations
Your profile
Personal and Social
- Excellent analytical, conceptual, problem-solving, and interpersonal skills, as well as a high degree of flexibility and adaptability to change
- A strong personality with a
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