Supplies, Mail, and Document Management Administrator

Tasks

Specifically, the responsibilities include:

• Handling all incoming mail (letters, packages, faxes) and ensuring that it is properly scanned before internal distribution.
• Responsibility for the archiving software, including workflow management, equipment maintenance, internal training, and quality control of the archive.
• Collaborate on reprographic and mailing activities to ensure the smooth distribution of our external communications.
• Active involvement in the management of equipment and supplies (purchasing, storage, distribution, and recycling) for activities under the purview of the supply department.
• Ensuring the monitoring and follow-up of the department's activities (statistics, inventories, data updates, etc.).

Requirements

This position is perfect for you if:

• You stand out for your thoroughness and the care you put into your work—quality and precision are important to you.
• You have a business degree (CFC or high school diploma) and have relevant experience in mail management, document management systems (DMS), and supply management (knowledge of the banking sector would be an asset).
• French speakers, your language skills enable you to handle German-language documentation correctly.
• A driver's license would be helpful for this position, and proficiency with computer software is essential.
• As a dynamic and independent person, you thrive on actively supporting the smooth operation of the organization.

We offer

A position as a Supply, Mail, and Document Management Administrator with an 80% work schedule and a 60% fixed-term contract (CDD) through December 15, 2026.