Supplies, Mail, and Document Management Administrator

Tasks

Specifically?

• You will be responsible for all incoming mail (letters, packages, faxes) and ensure that it is properly scanned before being distributed internally.
• You are responsible for managing the archiving software, including workflow management, equipment maintenance, internal training, and quality assurance for the archive.
• You will assist with reprographics and mailing activities to ensure the smooth distribution of our external communications.
• As part of your duties in the facilities management department, you will play an active role in managing equipment and supplies (purchasing, storage, distribution, and recycling).
• Finally, you will monitor and track the service's activities (statistics, inventories, data updates, etc.).

Requirements

Are you up for the challenge?

• You are known for your accuracy and attention to detail—quality and precision are important to you.
• You have completed a business-related education (CFC or Maturität) and have experience in mail handling, archiving, and administrative support (knowledge of the banking sector would be an asset).
• You are a French speaker, and your language skills enable you to accurately process documentation in German.
• A driver's license would be helpful for this position, and you should be comfortable using computer tools.
• You are a dynamic and independent person who thrives on helping the organization run smoothly.

We offer

60% CDD through December 15, 2026

• A part-time position (60% workload) through December 15, 2026.