HR Support Specialist

Job description

Tasks

• Support in maintaining accurate and up-to-date personnel files
• Ensuring that all employee data in the HR information system (HRIS) is up to date, complete, and compliant
• Support with audits and reporting requirements by providing reliable data
• Supporting the recruitment process by consulting with agencies, scheduling interviews, and assisting the HR consultant in conducting HR interviews
• Monitoring and coordination of the annual scholarship program, internships, and working student positions
• Responsibility for the employee onboarding process, including HR introductions
• Managing the employee offboarding process, including conducting exit interviews
• Preparation of contracts and amendments to terms and conditions of employment
• Management of employee lifecycle events
• Coordination of HR events and initiatives, including L&D activities
• Preparation of monthly salary and pension lists
• Management of employee performance and support with the annual performance review process

Requirements

• Enthusiasm for advising and supporting employees
• Detail-oriented
• Empathetic personality with sound judgment
• Communicative, customer-oriented, and confident in business discussions
• At least 2 years of experience in HR administration or a general support role
• Good understanding of HR workflows and processes
• Knowledge of Guernsey labor law
• Confident in dealing with line managers and employees with different personalities
• Confident use of HR systems and technology
• Diligent approach to work and ability to maintain the confidentiality of sensitive information
• Professional conduct and discretion when handling sensitive information
• Ability to set priorities, coordinate processes, and multitask under tight deadlines
• Proactive, action-oriented, and solution-oriented
• Excellent verbal and written communication skills

We offer