Junior Receptionist

Job description

This is a great opportunity to develop your skills in client service, office coordination, and reception management.

Tasks

• Provide a professional and warm welcome to all guests, customers, and visitors upon arrival
• Notify the relevant staff of guests' arrival and manage all visitor registrations
• Manage the preparation and service of refreshments and communicate with catering vendors as needed
• Ensure that the reception area and meeting rooms are kept spotless, fully stocked with office supplies, and equipped with up-to-date marketing materials
• Restock supplies in the staff kitchen, the breakout room, and the office supply cabinet daily, and assist the senior receptionist with placing orders when supplies need to be replenished
• Maintain a neat display of current marketing brochures, newspapers, and relevant industry publications
• Set up all audiovisual and video conferencing equipment for meetings; ensure that the right technology is available and working properly
• Assist with managing the meeting room reservation system to ensure efficient use of the space
• Assist the VM and the senior receptionist with ad hoc administrative or operational tasks

Requirements

• Using Outlook Safely
• Convincing and able to communicate clearly with people of different personalities
• Respond to urgent issues by taking the initiative to resolve them
• Practical experience with IT office equipment
• An understanding of and respect for the importance of discretion in this role
• Exceptionally efficient and organized
• Presented professionally, every time
• Multitasking and time management skills, with the ability to prioritize tasks
• High-quality customer service

About you

• Exceptionally organized and able to manage multiple priorities under pressure
• Confident and professional, with strong written and verbal communication skills
• Able to work effectively with a wide range of personalities and at various levels of the organization
• A true team player who is willing to step in and help out wherever needed
• Proactive and solution-oriented, with a "can-do" attitude
• Professional, polished, and discreet when handling sensitive information