Office Coordinator | Receptionist

Purpose of the role

The role of the Office Coordinator and Receptionist is to serve as a reliable and welcoming point of contact for the office. The successful candidate will be part of a global, dynamic investment management team and will provide a seamless and positive experience for both internal and external clients.

Tasks

The main tasks include:

• Supporting the CRES Manager, the rest of the ORES team, and local management in all aspects of facilities services
• Handle daily office tasks with care and efficiency to ensure smooth operations
• Support in implementing local health and safety requirements, such as office risk assessments, first aid, and fire safety coordination

Specific responsibilities

Specific responsibilities include:

• Office Services: Greeting visitors and answering phone calls; coordinating hospitality, catering, and meeting rooms
• Health and Safety: Assisting the CRES Manager with health and safety tasks, including some site visits and online checks
• Relocations and Changes: Assisting the CRES Manager with desk relocations, changes, and related logistics
• Event Management: Assistance with coordinating office events, including seasonal gatherings such as summer and winter parties
• Finance: Preparation and/or approval of purchase orders, bid documents, and supporting documents
• Administrative and commercial tasks: Effective communication and support regarding CRES inquiries

Requirements

The requirements for this role include:

• College degree (preferred)
• Experience in reception or customer service
• Ability to handle multiple tasks at once and work under pressure
• Encouraging Collaboration and Teamwork
• Strong analytical and problem-solving skills, with a keen eye for detail, preferably in an environment using MS Office and with knowledge of health and safety
• Excellent written and verbal communication skills
• Knowledge of operating systems, particularly in the area of customer service
• Relevant experience in corporate services or customer service (preferred)

We offer

We offer a competitive compensation package that includes the following:

• A base salary in the range of 50,000–65,000 USD
• Additional Benefits and Allowances
• An inclusive and balanced work environment