Office Coordinator | Receptionist

Tasks

The position of Office Coordinator and Receptionist involves the following responsibilities:

• Welcoming customers and visitors and ensuring a professional, high-quality guest experience
• Coordination of hospitality, catering, and conference room setup for external meetings
• Assistance with booking and setting up meetings, events, and conferences
• Management of office supplies, including ink, paper, and stationery
• Management of office catering supplies (e.g., fresh fruit, meetings, and events)
• Management and maintenance of the shared filing cabinet
• Assisting the CRES Manager with the issuance of access passes and related coordination
• Coordination and oversight of third-party vendors, including cleaning, catering, pest control, security services, and office maintenance
• Assistance with receiving and distributing incoming and outgoing mail
• Provide general support to the CRES Manager in the day-to-day management of the office

Health and Safety

The position also includes the following responsibilities in the area of health and safety:

• Assist the CRES Manager in maintaining a safe work environment, including conducting regular inspections
• Keeping accurate records for first responders, firefighters, and PEEPs
• Ensuring that all areas of the office have been assessed for risk and that fire extinguishers are available
• Assistance with compliance with fire safety procedures and local regulations
• Reporting of health risks or personal circumstances that could affect staff or safety

Administration and Communication

The position also includes the following administrative and communication duties:

• Communication of office and CRES updates via email, Slack, and other channels
• General support as needed

Requirements

The position requires the following qualifications and skills:

• College degree (preferred)
• 1–2 years of experience in office administration or in the corporate sector
• Ability to handle multiple tasks at once and remain calm under pressure
• A good understanding of and awareness regarding health and safety
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel and PowerPoint
• Ability to work independently
• Proactive and well-established relationships at all levels of the organization, with a particular emphasis on discretion and confidentiality

We offer

The company offers a competitive compensation package that includes the following benefits:

• Salary in the range of $50,000–$65,000
• Additional benefits and bonuses
• A work environment that promotes equal opportunities
• Support through global training programs