Office Service Manager

Tasks

The Office Service Manager position involves traditional office management as well as facility management expertise. The main tasks include:

• Assuming the role of central contact person for all facility management issues
• Monitoring office supplies and order management
• Support of the locations in Miami/Florida as contact person in New York City

Facility Management & Workplace Design

The tasks include:

• Assuming the role of central contact person for all facility management issues
• Collaboration with internal teams and external suppliers on office renovations, cleaning issues or redesigns
• Monitoring office supplies and order management
• Technical support for facility management tasks

Meeting Room Management

The tasks include:

• Conducting regular tours to ensure that conference rooms and common areas are in optimal condition
• Coordination with internal departments, suppliers and facility management for conference needs
• Support for VIP and customer meetings by organizing materials and catering
• Cleaning and resetting of conference rooms after use

Reception Services

The tasks include:

• Warm welcome for guests and provision of visitor badges
• Answering telephone calls and forwarding them to the appropriate contact person

Requirements

We are looking for a candidate with:

• At least 5-10 years of experience in office management or a related administrative or hospitality role, preferably in the financial services industry
• Profound knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Demonstrated ability to foster a client-centered environment with high standards of hospitality

What we offer

We offer:

• Location in New York
• Diverse team in an open office environment
• All the latest technologies to help you develop and progress