Job offer
Office Supervisor
The Office Supervisor is responsible for overseeing and managing office facilities, systems, and processes, and serves as the primary point of contact for building management. The position involves tasks such as coordinating maintenance work, managing access cards and security systems, and monitoring the budget.
Tasks
- Serve as the primary point of contact for building management regarding cleaning, elevators, security, parking, air conditioning, building upgrades, and regulatory compliance.
- Monitor building systems and general maintenance.
- Coordinate regular and emergency maintenance with the facilities management team.
- Assist with planning office layouts, space optimization, relocations, desk assignments, and office expansions.
- Manage employee access cards and security systems to ensure compliance with security and safety protocols.
- Assist with the planning and execution of office renovations and remodeling projects.
- Assist with contract documentation, contract renewals, and parking assignments, and communicate policies to employees.
- Participate in workplace-related projects such as upgrades and operational improvements, track schedules, and coordinate with stakeholders.
- Manage your inventory of office furniture and equipment, and arrange for repairs as needed.
- Arrange for minor repairs and handyman services, and oversee their completion and quality.
- Manage the office decor, artwork, and overall professional appearance.
- Manage and organize office supplies to ensure availability and maintain appropriate inventory levels.
- Monitor and manage the budget for the facilities, and track expenses and approvals.
- Please have suppliers come to the office for repairs, maintenance, or installations.
- Manage invoices from suppliers and contractors to ensure timely processing and accuracy.
- Negotiate contracts, prices, and services with suppliers and contractors to optimize costs and service quality.
- Maintain the premises to a certain standard and communicate with the relevant internal departments.
- Support bank events organized by HR and Marketing, including coordinating vendors, logistics, and holiday arrangements.
- Serve as a backup team member within the department to ensure the continuity of operations.
Requirements
- Availability to work full-time and adapt to the needs of the business.
- A strong team player with the ability to lead and collaborate effectively.
- Excellent communication and organizational skills.
- Proficiency in English is required; Portuguese is a plus.
We offer
- An hourly wage of $36.
- A full-time job.
Job details
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