Job offer
Office Supervisor
The Office Supervisor is responsible for overseeing and managing office facilities, systems, and processes, and serves as the primary point of contact for building management. The position involves a wide range of responsibilities, from coordinating maintenance work to managing office supplies and equipment.
Tasks
Serve as the primary point of contact with building management regarding cleaning, elevators, security, parking, air conditioning, building upgrades, and regulatory compliance. Monitor building systems and general maintenance. Coordinate routine and emergency maintenance with building management. Assist with office layout planning, space optimization, relocations, desk assignments, and office expansions. Manage employee access cards and security systems to ensure compliance with safety and security protocols. Support the planning and execution of office renovations and remodeling projects. Assist with contract documentation, contract renewals, and parking assignments; communicate policies to employees. Participate in workplace-related projects such as upgrades and operational improvements; track schedules and coordinate stakeholders. Manage office furniture and equipment inventory; organize repairs as needed. Arrange minor repairs and handyman services; monitor completion and quality. Manage office decor, artwork, and the overall professional appearance. Control and organize office supplies, ensuring availability and proper inventory levels. Monitor and control the facilities budget; track expenses and approvals. Receiving suppliers at the office for repairs, maintenance, or installations. Managing invoices from suppliers and contractors, ensuring timely processing and accuracy. Negotiating contracts, prices, and services with suppliers and contractors to optimize costs and service quality. Maintaining the premises to a specified standard and communicating with relevant internal departments. Supporting bank events organized by HR and Marketing, including coordinating vendors, logistics, and travel arrangements. Serving as a backup team member within the department to ensure business continuity. Availability to work full-time and adapt to business needs.Requirements
- A strong team player with the ability to lead and collaborate effectively.
- Excellent communication and organizational skills.
- Fluency in English is required; Portuguese is a plus.
We offer
- Full-time employment.
- On-site work.
- Hourly wage: $36 per hour.
Job details
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