Office Supervisor

Tasks

• Serve as the primary point of contact for building management regarding cleaning, elevators, security, parking, air conditioning, building upgrades, and regulatory compliance.
• Monitor building systems and general maintenance.
• Coordinate regular and emergency maintenance with the facilities management team.
• Assist with planning office layouts, space optimization, relocations, desk assignments, and office expansions.
• Manage employee access cards and security systems to ensure compliance with security and safety protocols.
• Assist with the planning and execution of office renovations and remodeling projects.
• Assist with contract documentation, contract renewals, and parking assignments, and communicate policies to employees.
• Participate in workplace-related projects such as upgrades and operational improvements, track schedules, and coordinate with stakeholders.
• Manage your inventory of office furniture and equipment, and arrange for repairs as needed.
• Arrange for minor repairs and handyman services, and oversee their completion and quality.
• Manage the office decor, artwork, and overall professional appearance.
• Manage and organize office supplies to ensure availability and maintain appropriate inventory levels.
• Monitor and manage the budget for the facilities, and track expenses and approvals.
• Please have suppliers come to the office for repairs, maintenance, or installations.
• Manage invoices from suppliers and contractors to ensure timely processing and accuracy.
• Negotiate contracts, prices, and services with suppliers and contractors to optimize costs and service quality.
• Maintain the premises to a certain standard and communicate with the relevant internal departments.
• Support bank events organized by HR and Marketing, including coordinating vendors, handling logistics, and making travel arrangements.
• Serve as a backup team member within the department to ensure the continuity of operations.

Requirements

• Availability to work full-time and adapt to the needs of the business.
• A strong team player with the ability to lead and collaborate effectively.
• Excellent communication and organizational skills.
• Fluency in English is required; Portuguese is a plus.

We offer

• An hourly wage of $36.
• A full-time job.