Job offer
Office Supervisor
The Office Supervisor is responsible for overseeing and coordinating office operations, maintenance, and facilities management, and serves as the primary point of contact for building management and employees. The position also involves managing budgets, negotiating with suppliers, and ensuring compliance with safety and regulatory requirements.
Job description
Job Details
- Job Category: Associate
- Requisition Number: OFFIC001898
- Rate: $36 USD per hour
- Location: New York, NY 10022, USA
Tasks
- Primary contact for facility management regarding cleaning, elevators, security, parking, HVAC, building updates, and regulatory compliance
- Monitoring of building systems and general maintenance
- Coordination of routine and emergency maintenance with building management
- Support with office planning, space optimization, relocations, desk allocation, and office expansions
- Management of employee access cards and security systems, ensuring compliance with safety and security protocols
- Support in planning and implementing office conversions and renovations
- Assistance with managing leases, renewals, and parking assignments; communicating policies to employees
- Participation in workplace-related projects such as upgrades and operational improvements, tracking schedules, and coordinating stakeholders
- Management of office inventory and equipment, arranging repairs as needed
- Arranging minor repairs and tradesmen services, monitoring completion and quality
- Management of office decor, artwork, and overall professional appearance
- Control and organization of office supplies, ensuring availability and proper inventory levels
- Monitoring and control of the facility budget, tracking of expenditures and approvals
- Receiving suppliers at the office for repairs, maintenance, or installations
- Managing invoices from suppliers and contractors, ensuring timely processing and accuracy
- Negotiating contracts, prices, and services with suppliers and contractors to optimize costs and service quality
- Maintaining the premises to standard and communicating with relevant internal departments
- Support for bank-related events organized by HR and Marketing, including supplier coordination, logistics, and holiday arrangements
- Availability to work full-time and adapt to business needs
Requirements
- Strong team player with the ability to lead and collaborate effectively
- Excellent communication and organizational skills
- Fluency in English required; knowledge of Portuguese is an advantage
We offer
- Equal Opportunity Employer
Job details
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