Payroll and HR Operations Specialist - Vice President - 12-Month Fixed-Term Contract

Job Title

• Payroll and HR Operations Specialist - Vice President - 12-Month Fixed-Term Contract

Location

• Paris, FR

Department Overview

• Our Human Resources department at Nomura is dedicated to attracting, developing, and retaining top talent.
• We strive to create a positive and inclusive work environment where employees can thrive and reach their full potential.
• From recruitment and onboarding to performance management and employee engagement, we are committed to supporting our employees throughout their careers.
• Join our team and be part of a dynamic and collaborative HR department that plays a vital role in driving the success of our organization.

Role Description

1. Payroll Management and Cloudpay Transition Support

• Payroll Operations:
  • Collect, verify, and enter variable payroll items (new hires, terminations, transfers, bonuses, etc.)
  • Serve as the primary point of contact with Cloudpay, our payroll provider, to address all payroll-related issues
  • Review payroll consistency and work with the provider to make the necessary corrections
  • Handle employee inquiries related to payroll
• Cloudpay Transition Support:
  • Actively participate in stabilizing the payroll process after the transition
  • Identify and report anomalies or malfunctions
  • Help improve internal procedures in accordance with the new framework
  • Submit payroll accounting files to the Finance department by the required deadlines
  • Verify that the payroll data and accounting entries are consistent.

2. HR Administration

• Manage administrative follow-up on employee files (contracts, amendments, resignations, etc.)
• Handle employee inquiries related to HR administration
• Actively participate in the onboarding process (background check with HR, FST/FTF, onboarding kit, welcome speech, system access, workspace, etc.)
• Manage relationships with external organizations and providers (health insurance, French unemployment insurance, occupational health, employee savings plans, tax advisors, etc.)
• Support the sharing of information regarding employee onboarding, offboarding, terminations, changes in management, etc.
• Update the HR information system (Success Factor) with employee data: salary and geographic mobility, workdays, FST/FTF, etc.

3. Managing the Administrative Tasks Related to Offshoring to Powai (India)

• Support the transfer of invoice management and administrative documents to the Powai center.
• Document processes for the Powai team and monitor the quality of their work.

4. Preparation of monthly and annual recurring jobs

• Prepare data for special bonuses (Christmas, summer, etc.) and, in coordination with the HR Business Partner, prepare the bonus calculation
• Manage documents in Success Factor (employment contracts, certificates, job descriptions, etc.)
• Transfer job-related documents from France to India (Payroll)
• Manage absences for other statuses: long-term disability, retirement, etc.
• Manage employee mobility in relation to payroll
• Prepare all contractual documents (transfer to or from France)
• Update and deploy procedural documents (HR Manual, Intranet Procedures)
• Prepare any necessary reports for HR and management on various HR-related topics

5. Team Assistance

• Support HR team members with task management, preparing monthly procedures, and follow-up

Skills & Qualifications

Minimum:

• Essential interpersonal and communication skills
• Ability to work in teams and on cross-functional projects
• Discretion and respect for confidentiality
• Autonomy and organizational skills
• Fluent professional English (written and spoken) is essential