Senior Executive Assistant 100%, Geneva, (f/m/d)

Job description

Tasks

• Proactively manage the Co-Market Head's calendar: schedule appointments, set priorities, and resolve conflicts
• Prepare agendas, briefing materials, presentations (PowerPoint/Excel), and discussion points for internal and external meetings
• Organize travel arrangements, including itineraries, visa requirements if necessary, accommodations, and expense reports
• Acting as gatekeepers: filtering calls and emails, handling sensitive correspondence, and ensuring timely follow-up
• Maintain strict confidentiality in all matters
• Monitor key performance indicators (KPIs) for the Geneva branch; compile weekly/monthly reports
• Facilitate internal governance processes: organize regional management committee meetings, track action items, and maintain meeting minutes and follow-ups.
• Act as a liaison between headquarters and the Geneva office to ensure alignment with policies, communication, and change initiatives.
• Support the implementation of local growth strategies under the guidance of the Co-Market Head
• Identify opportunities for process improvements and digital transformation
• Work with all key internal stakeholders, including Compliance and Legal, as necessary, particularly with regard to documentation and approvals

Requirements

• Bachelor's degree in business administration, international relations, or a related field
• At least 5 years of experience in an executive assistant or business coordination role, preferably

Competencies

• Initiative & Problem Solving: Anticipates needs and proposes solutions without constant supervision
• Communication skills: Clear, precise, and diplomatic in communication across all levels and cultures
• Teamwork: Works both independently and as part of cross-functional teams
• Discretion & Integrity: Handle confidential information with the utmost sensitivity and trustworthiness.

We offer

No specific benefits or offers mentioned in the text.