Senior Executive Assistant, Full-Time, Zurich, (f/m/d)

Tasks

• Proactively manage the Co-Market Head's calendar: schedule appointments, set priorities, and resolve conflicts
• Preparing agendas, briefing materials, presentations (PowerPoint/Excel), and talking points for internal and external meetings
• Organizing travel arrangements, including itineraries, visa applications, accommodations, and expense reports
• Act as a gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring prompt follow-up
• Serve as a liaison between headquarters and the Geneva office to ensure alignment with policies, communication, and change initiatives
• Collaboration with all key internal stakeholders, including the compliance and legal departments, particularly with regard to documentation and approvals
• Monitoring key performance indicators (KPIs) for the Geneva office; preparing weekly/monthly reports
• Streamlining internal governance processes: Organizing regional management committee meetings, tracking action items, and maintaining meeting minutes and follow-ups
• Support in implementing local growth strategies under the guidance of the Co-Market Head
• Identifying Opportunities for Process Improvements and Digital Transformation
• Maintaining strict confidentiality in all matters

Requirements

• Bachelor's degree in business administration, international relations, or a related field
• At least 5 years of experience in an executive support or business coordinator role, preferably

Your skills

• Initiative & Problem-Solving: Anticipates needs and proposes solutions without constant supervision
• Communication Skills: Communicate clearly, concisely, and diplomatically across all levels and cultures
• Teamwork: Work both independently and as part of cross-functional teams
• Discretion & Integrity: Handles confidential information with the utmost sensitivity and trustworthiness

We offer