Senior Executive Assistant

Tasks

The position of Senior Executive Assistant requires an experienced, discreet, and results-oriented individual. Responsibilities include:

• Proactive Management of the Co-Marketing Head's Calendar
• Preparing agendas, briefing materials, presentations, and speech manuscripts for internal and external meetings
• Organizing travel arrangements, including itineraries, visa requirements, accommodations, and expense reports
• Screening calls and emails, handling sensitive correspondence, and ensuring prompt follow-up
• Serve as an interface between headquarters and the Geneva office to ensure alignment with policies, communication, and change initiatives
• Collaboration with all key internal stakeholders, including the compliance and legal departments, particularly with regard to documentation and approvals
• Monitoring key performance indicators (KPIs) for the Geneva office; preparing weekly and monthly reports
• Support in implementing local growth strategies under the guidance of the Co-Market Head
• Identifying Opportunities for Process Improvements and Digital Transformation
• Maintaining strict confidentiality in all matters

Requirements

The following requirements apply to this position:

• Bachelor's degree in business administration, international relations, or a related field
• At least 5 years of experience in a role as an executive assistant or business coordinator, preferably
• Initiative and problem-solving skills: Anticipating needs and proposing solutions without constant supervision
• Communication Skills: Communicate clearly, concisely, and diplomatically at all levels and across different cultures
• Teamwork: Works well both independently and as part of cross-functional teams
• Discretion and Integrity: Handle confidential information with the utmost sensitivity and trustworthiness

We offer

This position offers the opportunity to work in a dynamic and diverse environment and to be part of a team committed to excellence and customer focus.