Senior Fund Administrator

Job Description

The Senior Fund Administrator is responsible for the day-to-day management of a diverse client portfolio and provides proactive, attentive, and high-quality services under the guidance of a supervisor. The role involves managing client structures to ensure smooth and efficient operations, with a strong focus on risk awareness, relationship management, and contractual and legal responsibilities.

Main tasks

• Manage a diverse client portfolio, handle day-to-day activities, and ensure that all tasks are carried out in an organized, timely, careful, and accurate manner.
• Maintain a comprehensive understanding of each client’s activities and ensure that administration is conducted in accordance with the terms and conditions and all relevant laws and regulations.
• Professional communication with clients, investors, advisors, managers, custodians, auditors, and other stakeholders to ensure a smooth administrative process and uninterrupted service.
• Maintaining accurate, up-to-date records and data for client entities to ensure that all legal, regulatory, and tax transparency requirements are met and properly documented.
• Preparing and reviewing client and investor correspondence, documentation, executive board materials, meeting minutes, and bank instructions to ensure they meet the expected professional standards.
• Support for due diligence and AML/CFD processes, including the collection, review, and documentation of documents, as well as communication with risk and compliance departments as needed.
• Ensure effective time tracking, case management, and accounts receivable collection to meet financial KPIs and budgeted targets, and to identify activities that fall outside the agreed-upon fees.
• Help establish new client relationships, identify opportunities to promote additional services, and report potential opportunities to management.
• Participate in projects and change initiatives to identify improvements, standardizations, and efficiency gains in order to enhance service quality.
• Provide reliable support to colleagues and supervisors, including covering for them during their absences, and demonstrate flexibility in contributing beyond one's immediate scope of responsibilities.
• Ensure full compliance with local regulatory requirements, Group and local policies and procedures, and maintain relevant CPD, training, and professional development.

Requirements

• A strong academic background, including GCSEs or equivalent in English and mathematics at Grade C (Level 4) or higher, as well as a recognized professional qualification, such as accounting, Chartered Secretary, STEP, banking, securities, compliance, or other relevant qualifications listed in Table 2 (willingness to work toward Table 5), and relevant experience as defined by the Jersey Financial Services Commission.
• 2 years of relevant experience in the financial industry, at a foreign financial services company