Senior Fund Administrator

Job Description

The Senior Fund Administrator is responsible for the day-to-day management of a diverse client portfolio and provides proactive, attentive, and high-quality services under the guidance of a supervisor. The role involves managing client structures to ensure smooth and efficient operations, with a strong focus on risk awareness, relationship management, and contractual and legal responsibilities.

Main tasks

• Manage a diverse client portfolio, handle day-to-day activities, and ensure that all tasks are carried out in an organized, timely, careful, and accurate manner.
• Maintain a comprehensive understanding of each client’s activities and ensure that administration is conducted in accordance with the terms and conditions and all relevant laws and regulations.
• Professional communication with clients, investors, advisors, managers, custodians, auditors, and other stakeholders to ensure a smooth administrative process and consistent service delivery.
• Maintaining accurate, up-to-date records and data for client entities; ensuring that all legal, regulatory, and tax transparency requirements are met and properly documented.
• Preparing and reviewing correspondence with clients and investors, documentation, executive board materials, meeting minutes, and bank instructions, and ensuring that they meet the expected professional standards.
• Support for due diligence and AML/CFT processes, including the collection, review, and documentation of documents, as well as communication with risk and compliance departments as needed.
• Ensuring effective time tracking, case management, and collections; meeting financial KPIs and established targets; and identifying activities that fall outside the scope of the agreed-upon fees.
• Collaborate on establishing new client relationships, remain alert for opportunities to promote additional services, and escalate potential opportunities to management.
• Participate in projects and change initiatives; identify opportunities for improvement, standardization, and efficiency gains to enhance service delivery.
• Provide reliable support to colleagues and management, including covering for them during their absences, and demonstrate flexibility in contributing beyond one's immediate scope of responsibilities.
• Ensure full compliance with local regulatory requirements, Group and local policies and procedures, and maintain relevant CPD, training, and professional development.

Requirements

• A strong academic background, including a GCSE or equivalent in English and mathematics at Grade C (Level 4) or higher, as well as a recognized professional qualification, such as accounting, Chartered Secretary, STEP, banking, securities, compliance, or other relevant qualifications as listed in Table 1 (willingness to work on Table 5), and relevant experience as defined by the Jersey Financial Services Commission.
• 2 years of relevant experience in the financial industry, gained at a foreign financial services organization, with a good understanding of all