Talent Acquisition Coordinator

Job description

As a Talent Acquisition Coordinator, you play a key role on the Talent Acquisition team and support the department in carrying out an efficient, consistent, and seamless recruitment process. You help build a diverse and high-performing workforce by ensuring smooth coordination among candidates, managers, HR consultants, and internal systems.

Tasks

• Maintaining and updating records in the applicant tracking system (ATS—Workday) to ensure data accuracy and compliance with internal policies and local labor laws
• Preparing proposals and contract documentation, assisting with onboarding logistics, and coordinating with HR services teams to ensure a smooth transition
• Coordinating recruitment events, career fairs, and on-campus exhibitions to strengthen our employer brand's presence
• Creating routine reports and dashboards using recruitment data to support analyses of time-to-fill, source effectiveness, diversity metrics, and other KPIs
• Work closely with talent acquisition specialists in Zurich and supervisors to prioritize open positions and manage the workload efficiently

Requirements

• Bachelor's degree or equivalent practical experience
• At least 2–3 years of experience in an HR or recruitment coordination role, preferably in the financial services industry or at a multinational company
• A solid understanding of recruitment workflows, the fundamentals of employment law in Singapore and Hong Kong, and confidentiality requirements
• Proficiency in MS Office, particularly Excel (including basic formulas and data formatting); prior experience with Workday is highly desirable

We offer

A supportive, performance-oriented culture in which initiative is recognized and every contribution counts.