Talent Acquisition Coordinator

Tasks

The Talent Acquisition Coordinator plays a crucial role in supporting the Talent Acquisition Team by ensuring that we effectively attract top talent without missing out on key opportunities. A strong focus is placed on providing a seamless and positive experience for candidates throughout the application process. The Talent Acquisition Coordinator acts as a collaborative partner by working closely with Talent Acquisition Associates/Partners and Hiring Managers to facilitate the recruitment process and bring the best candidates to interviews.

Responsibilities

• Coordinate interview schedules within 10 business days using tools such as Greenhouse and calendar systems.
• Ensure that all information is set up and distributed along with the necessary supporting documents/details.
• Provide clear and professional communication with candidates, including interview details and confirmations.
• Manage logistics for on-site interviews (e.g., reception/building access, room reservations).
• Proactively manage urgent changes, such as cancellations or rescheduling.

Feedback management

• Collect feedback from interviewers and promptly share it with the hiring teams; ensure that the data is tagged correctly in Greenhouse.
• Plan stakeholder debriefing discussions following the four-round interviews.

Talent Tech Support

• Ensure that talent acquisition technology tools (e.g., Greenhouse) are used to their full potential to track candidates, download task lists, and improve reporting.
• Support IT in maintaining candidate evaluations and ensure that the results are delivered efficiently and securely.

Talent Acquisition Helpline & Agency Coordination

• Monitor the talent acquisition inbox daily, triage inquiries accordingly, and respond to them.
• Support agency management, including processing invoices, maintaining Preferred Supplier Lists (PSLs), and managing new agency agreements.
• Organize meetings between agencies, talent acquisition teams, and hiring managers to align talent acquisition strategies.

Data and Cost Efficiency

• Regularly review and adjust candidate plans and interview notes to ensure that resource allocation is optimized.
• Track and report on talent acquisition metrics (e.g., time-to-hire, cost-per-hire) to support continuous improvement.

Technical skills

• Strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Knowledge of applicant tracking systems (ATS), preferably Greenhouse.
• Excellent written and verbal communication skills.
• Familiarity with talent acquisition technology, including assessment tools (e.g., HackerRank/Verfall).
• Experience in cost-effective talent acquisition practices.

We offer

A comprehensive benefits package that includes a competitive salary, life insurance, pension/P2P insurance, disability