Team Assistant - Technology (Career Returner Program)

About the job

This role offers an exciting opportunity to work in a fast-paced, collaborative environment. You will be responsible for providing administrative support to the technology department and senior management of the technology department. This includes:

• Meeting administration: Support with planning internal and external meetings, room and beverage orders
• External contacts: Communication with external suppliers and key contacts to arrange meetings
• Department administration: Ensuring the smooth running of the department, including maintaining an administrative calendar, handling ad hoc requests, ordering materials, and reimbursing team members for expenses.
• Travel: Organizing travel for team members, including flights, trains, car services, hotels, and conference registrations, creating detailed travel plans
• Event management: Support in coordinating department-wide social events
• Operational improvements: Identifying opportunities to improve administrative procedures, initiative to develop more efficient working methods
• Administrative support: On-site support at events, coverage during vacations and absences to ensure uninterrupted operations

Requirements

• Experience in administrative support
• Experience with Microsoft Office Suite, Excel, PowerPoint, and Slack for daily communication
• Ability to handle multiple tasks simultaneously and effectively prioritize one's own workload, adapt to changing priorities
• Attention to detail, speed, accuracy, and ability to pick things up quickly
• Enthusiastic and resilient team player – willing to be flexible to meet the needs of the team
• Excellent English language and communication skills
• Flexible, ready, and resourceful

What we offer

We offer a competitive salary, generous vacation time, various health and flexible benefits. We are also committed to continuous learning and development through coaching, mentoring, regular conference attendance, and support for academic and professional qualifications. Our comprehensive benefits package includes competitive vacation entitlements, pension/401k insurance, life and long-term disability insurance, gym membership, access to on-site restaurants, and other great benefits such as on-site parking.