Trainee Company Secretarial Assistant

Job Description

• The primary purpose of the position is to provide administrative support to the Corporate Secretary’s Office. This will include a range of duties and tasks related to the preparation, compilation, and distribution of board materials, including meeting minutes. The Corporate Secretary is responsible for a variety of corporate secretarial duties, and the incumbent will assist with and support these functions.
• Under the direction of their supervisor, the person in this position will:
• Carry out the day-to-day responsibilities of the Company Secretarial department.
• Maintain company records and registers.
• Prepare board papers, including information packs, along with the appropriate board materials, minutes, and other documents.
• Prepare securities exchange filings as required.
• Assist the Company Secretary with a wide range of administrative duties and tasks related to the provision of company secretarial services.
• Assist in the preparation of the annual report.
• Organize and manage Board meetings and ensure that accurate Board minutes are prepared and distributed.
• Maintain a register of company records and a comprehensive library of Board documentation.
• Liaise with external legal advisors and assist in the preparation of board minutes.
• Coordinate and manage the preparation and distribution of Board communication materials.
• Maintain a list of company contacts and assist with coordinating communications with the Board.
• Prepare and maintain board notices and company documentation.
• Provide administrative support to the Company Secretary Team.
• Assist with the preparation and distribution of Board communication materials and records.
• Provide support for any other corporate secretarial duties as needed.

Technical Competencies

• The successful candidate will be expected to have the following technical knowledge and experience:
• High proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong written and verbal English communication skills; high level of fluency in English.
• In-depth knowledge of the UK companies and corporate governance landscape (including the UK Companies Act 2006, reporting, accounting, and disclosures).
• A good understanding of the Companies Act (2006) and company secretarial procedures.
• Understanding of the London Stock Exchange Listing Rules.
• Ability to process large amounts of data quickly and efficiently.
• Proficient in the use of electronic data management systems.
• Experience using various electronic tools to manage data and documents.
• Knowledge of UK corporate reporting requirements and regulations.
• Good knowledge of UK taxation, accounting, and financial reporting requirements.
• A basic understanding of data security and data protection considerations.
• Experience with data processing and document management systems.
• Familiarity with basic data architecture concepts, including data modeling, security protocols, data backup and restore, and data migration.
• Knowledge of IT infrastructure systems and how they relate to data management.
• Good understanding of the Microsoft Office suite (Word, Excel, PowerPoint).
• Proficiency in the English language.
• Ability to work effectively as part of a team.

Work Experience

• You may have up to 2 years of work experience in the investment management sector, including a relevant degree in accounting, investment management, financial reporting, or business law.

Education

• A university or college degree in a relevant field of study, such as accounting, finance, law, or economics.