Payroll and HR Operations Specialist - Vice President - 12 month Fixed Term Contract

Job Title

• Payroll and HR Operations Specialist - Vice President - 12 month Fixed Term Contract

Location

• Paris, FR

Department Overview

• Our Human Resources department at Nomura is dedicated to attracting, developing, and retaining top talent.
• We strive to create a positive and inclusive work environment where employees can thrive and reach their full potential.
• From recruitment and onboarding to performance management and employee engagement, we are committed to supporting our employees throughout their careers.
• Join our team and be part of a dynamic and collaborative HR function that plays a vital role driving the success of our organization.

Role Description

1. Payroll Management and Cloudpay Transition Support

• Payroll Operations:
  • Collect, verify, and input variable payroll elements (hires, terminations, mobility, bonuses, etc.)
  • Act as the main point of contact with Cloudpay, our payroll provider, to address all payroll-related issues
  • Review payroll consistency and work with the provider to make necessary corrections
  • Handle employee inquiries related to payroll
• Cloudpay Transition Support:
  • Actively participate in stabilizing the payroll process post-transition
  • Identify and report anomalies or malfunctions
  • Contribute to improving internal procedures according to the new framework
  • Transmit payroll accounting files to the Finance department within the required deadlines
  • Verify consistency between payroll data and accounting entries.

2. HR Administration

• Manage administrative follow-up of employee files (contracts, amendments, resignations, etc.)
• Handle employee inquiries related to HR administration
• Actively participate in the on-boarding process (background check with HR, FST/FTF, onboarding kit, welcome speech, system access, workspace, etc.)
• Manage relationships with external organizations and providers (health insurance, French unemployment insurance, occupational health, employee savings plans, tax advisor, etc.)
• Support the transfer of information on employees' onboarding, offboarding, terminations, manager changes, etc.
• Update the HR information system (Success Factor) with employee data: salary and geographic mobility, work days, FST/FTF, etc.

3. Managing the Offshoring Administrative Tasks to Powai (India)

• Support the transfer of invoice management & administrative documents to the Powai center.
• Document processes for the Powai team and monitor the quality of their work.

4. Monthly & yearly recurring job preparation

• Prepare data for special bonuses (Christmas, summer, etc.) and, in coordination with HRBP, prepare the bonus calculation
• Manage documents in Success Factor (employment contracts, certificates, job description, etc.)
• Transfer job-related documents from France to India (Payroll)
• Manage absences for other statuses: long-term disability, retirement, etc.
• Manage employee mobility in relation to payroll
• Prepare all contractual documents (transfer to or from France)
• Update and deploy procedure documents (HR Manual, Intranet Procedures)
• Prepare any necessary reporting for HR and management on various HR aspects

5. Team Assistance

• Support HR team colleagues with task management, preparation of monthly procedures, and follow-up

Skills & Qualifications

Minimum:

• Essential interpersonal and communication skills
• Ability to work in teams and in cross-functional project mode
• Discretion and respect for confidentiality
• Autonomy and organizational skills
• Fluent professional English (written and spoken) essential