Trainee Company Secretarial Assistant

Job Description

• The primary purpose of the position is to provide administrative support to the Company Secretarial Team. This will include a range of duties and tasks that are related to the preparation, compilation and dissemination of Board papers, including Minutes of Meetings. The Company Secretary has a range of Company Secretarial duties and the incumbent will assist with and support these functions.
• Under standing instructions, the post holder will:
• Undertake day-to-day responsibilities of the Company Secretarial department.
• Maintain company records and registers.
• Prepare Board Papers, including information packs, with appropriate Board packages, minutes, and other documents.
• Prepare stock exchange filings where required.
• Support the Company Secretary with a wide range of administrative duties and tasks related to the provision of Company Secretarial services.
• Assist in the preparation of the Annual Report.
• Organize and manage Board meetings and ensure accurate Board Minutes are prepared and distributed.
• Maintain a register of company records and a comprehensive library of Board documentation.
• Liaise with external legal advisors and provide assistance in the preparation of Board Minutes.
• Coordinate and manage the preparation and distribution of Board communication materials.
• Maintain a register of company contacts and assist with the coordination of Board communications.
• Prepare and maintain Board Notices and Company Documentation.
• Provide administrative support to the Company Secretary Team.
• Assist with the preparation and distribution of Board communication materials and records.
• Support any other Company Secretarial duties as required.

Technical Competencies

• The incumbent will be expected to have the following technical knowledge and experience:
• High proficiency in Microsoft Word, Excel, and PowerPoint.
• Strong written and verbal English communication skills, high level of English language fluency.
• In-depth knowledge of the UK Companies and Corporate Governance landscape (including UK Companies Act 2006, Reporting, Accounting, and Disclosures).
• Good understanding of the Companies Act (2006) and Company Secretarial Procedures.
• Understanding of the London Stock Exchange Listing Rules.
• Ability to process large amounts of data quickly and efficiently.
• Proficient in the use of electronic data management systems.
• Experience of using various electronic tools to manage data and documents.
• Knowledge of UK corporate reporting requirements and regulations.
• Good knowledge of UK taxation, accounting and financial reporting requirements.
• Basic understanding of data security and data protection considerations.
• Experience in data processing and document management systems.
• Familiarity with basic data architecture concepts, including data modeling, security protocols, data backup/restore, and data migration.
• Knowledge of IT infrastructure systems and how they relate to data management.
• Good understanding of Microsoft Office suite (Word, Excel, PowerPoint).
• Proficiency in English language.
• Ability to work effectively as part of a team.

Work Experience

• Your work experience can be up to 2 years in the investment management sector, including a relevant educational degree in accounting, investment management, financial reporting, or business law.

Education

• University or college degree in a relevant field of study such as Accounting, Finance, Law, or Economics.